Imagine meetings you don’t have to schedule—or even attend. Your Virtual Assistant can accurately and graciously handle every detail on your behalf.  

• Schedule and confirm appointments, both yours and your clients’
• Prepare documents for signing, including scanning, printing, emailing; greet and instruct clients coming in to sign documents, or coordinate with them remotely; witness and notarize documents
• Scan and email or digitally file collected documents, transcribe and translate during meetings; receive payments and provide receipts
• Attend Closing Meetings on your behalf

Whether to save you time or just get you organized, your VA can reliably cover your communication tasks.

• Answer incoming calls, place outgoing calls
• Organize, send, answer, or forward emails
• Online chat with clients, customer support, etc. 
• Translate emails or calls

Is a receptionist closer to what you need? Read more about our live receptionist service here.

Your VA can ensure your data and documents are easy to find and easy to use. 

• Clean up data for entry into CRM, vendor systems, etc.; enter data from collected business cards 
• Prepare and edit documents, presentations, and OCR images
• Scan and shred documents; organize your filing system
• Create and update operational forms and manuals (such as operational policies and procedures)

A VA can be a valuable asset for new business development efforts. If you’re excited about the potential growth of your business, but lack the time to take care of the details, let your virtual assistant leverage your time.

• Sales support, including sending sales material to leads and updating presentations, collateral for prospects
• Marketing communications and research support, such as constructing and sending email campaigns, website content gathering, and social media coordination
• Research and prepare presentations

Every business has important but time-consuming priorities such as renewing licenses, addressing customer requests, hiring new employees, and other back-office administrative tasks. Our team can be trusted to handle these reliably for you. 

• Support your customers by answering emails and calls, processing orders, helping resolve customer issues, coordinating other services
• Provide HR support, including recruitment, reference checks, screening, and internal interview coordination
• Develop or refine, and document standard operating procedures; manage renewals of licenses, registrations, etc.  

Our VAs have a mission, and that is to free you from routine or minor tasks that eat up your time and reduce your effectiveness. They can handle a wide variety of miscellaneous work, moving it from your To-Do list to theirs.

• Type, compile, and format documents for your use, including notes and OCR 
• Make travel arrangements by booking your flights, hotels, and rental cars; coordinate out-of-state meetings or events; make restaurant reservations or order catering
• Create and prepare cards for holidays, birthdays, and other important dates, without your needing to remember; buy gifts for your staff, clients, or friends
• Provide basic assistance with computers or applications